Executive Assistant - VVIP Family

Location: Primary Residence - UAE (includes Domestics and International Travel)

Schedule: Full Time, flexibility required

Confidentiality Level: Highest / NDA required

The Executive Assistant (EA) will provide comprehensive administrative, logistical, and lifestyle support to a high profile VVIP family. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts.

Key Responsibilities

Administrative and Office Management

• Manage an active and dynamic schedule across multiple time zones
• Coordinate high-level meetings, appointments, and private events
• Prepare confidential correspondence, reports and briefing documents
• Handle personal and business communications on behalf of the family and main principal
• Manage records, documents and reports.

Lifestyle and Personal Supports

• Oversee personal errands, gifting, luxury brand arrangements and bespoke requests
• Coordinate medical and wellness appointments

Household & Staff Coordination

• Liaise between the family and household staff (drivers, nannies, chefs, butlers, security)
• Ensure smooth execution of household operations across multiple residencies
• Support event planning for intimate gatherings and large-scale functions

Confidentiality

• Uphold strict privacy standards and information- control protocols
• Work in alignment with Private Office to main discretion
• Handle sensitive information with complete confidentiality and professionalism

Qualifications

• Excellent written and verbal communication
• Demonstrated ability to manage complex logistics and last-minute changes
• High level of emotional intelligence, cultural sensitivity and discretion
• Tech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps)
• High level of professional etiquette
• Ability to work in a fast moving, 24/7 environment with flexibility
• Ability to live in the UAE and travel internationally
• Valid Passport
• Bachelor’s degree preferred; equivalent experience considered.

Key Competencies

• Anticipatory thinking - understands the needs before they arise
• Organization and multitasking - able to juggle multiple priorities under pressure
• Discretion – the highest level of confidentiality and loyalty
• Adaptability - comfortable with rapid schedule changes and high expectations
• Communication - professional, clear and culturally aware
• Problem-solving - resourceful, solution-orientated, and calm under stress
• Professional presence - polished, diplomatic, and trustworthy

Additional Information

• Residency in UAE provided
• Accommodations Provided

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